Privacy Policy

At NYAC Fitness, we are committed to respecting your privacy and protecting your personal data. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website, sign up for services, or participate in classes and events.

What Information We Collect

We may collect and store the following types of information:

  • Name, email address, phone number, and emergency contact details

  • Payment and billing information

  • Event and class registration details

  • User comments or form submissions

  • Uploaded media (e.g., photos, videos)

  • IP addresses and browser user agent strings (for spam protection)

  • Cookies and login session data (if using site features)

If you leave a comment on our site, we collect the data shown in the comments form, your IP address, and your browser’s user agent to help with spam detection. An anonymized hash from your email may be shared with Gravatarto display your profile image.

Media Uploads

If you upload images to our site, we recommend avoiding photos with embedded location data (EXIF GPS), as visitors can extract that data from posted media.

Cookies

We use cookies for convenience and functionality. For example:

  • If you leave a comment, cookies can save your name and email for future use (up to one year).

  • Temporary cookies may verify browser compatibility.

  • Login-related cookies track authentication and display settings.

  • Publishing an article sets a cookie indicating the post ID (expires after 1 day).

Embedded Content

Our site may include embedded content (videos, images, articles) from third-party websites. These sites may collect data, use cookies, and track your interactions as if you visited them directly.

Data Use and Sharing

We use your data to:

  • Process class/event registrations

  • Communicate updates and promotions

  • Improve our services and customer experience

  • Manage user comments and interactions

We do not sell or share your data with third parties, except to fulfill services (e.g., payment processing) or comply with legal obligations.

Media and Photography Consent

By participating in NYAC Fitness classes, events, or training sessions, you consent to being photographed or recorded. These materials may be used on our website, social media, and marketing platforms. You waive rights to inspect or approve final content and understand that no compensation will be provided.

Minors and Privacy

We do not knowingly collect data from anyone under the age of 13. If under 18, minors must have permission from a parent or legal guardian to register or attend NYAC Fitness programs. A signed waiver may be required for participation.

Data Retention

If you leave a comment, it and its metadata are retained indefinitely. Registered user data is stored in user profiles and can be viewed, edited, or deleted (except usernames). Site administrators can manage that information.

Your Rights

You may request:

  • A copy of personal data we have on file

  • That we erase any data we no longer need (excluding legal obligations)

Where Your Data Goes

Visitor comments may be checked through automated spam detection services.

Security

We use secure systems to protect your personal data. However, no online method is completely secure. By using our website or services, you accept this risk.

Terms and Conditions

By registering for a class, purchasing a training pass, or attending any NYAC Fitness event, you agree to the following terms and conditions:

Participation and Liability

All physical fitness activities involve risk. By participating in NYAC Fitness classes, bootcamps, or events, you voluntarily assume full responsibility for any injury or health condition that may arise. NYAC Fitness, its coaches, staff, and affiliates are not liable for injuries, damages, or losses sustained during participation.

Insurance Disclaimer

NNYAC Fitness maintains liability insurance for business operations, facilities, and general coverage. However, by participating in any NYAC Fitness class, event, or training session, you understand and agree that all physical activity involves inherent risk, including the possibility of injury, illness, or accident.

By registering or attending, you voluntarily accept full personal responsibility for any injury or condition that may result from your participation, regardless of the presence of liability insurance. You release NYAC Fitness, its owners, coaches, staff, and partners from any claim of liability, injury, or loss arising from participation.

While our insurance covers certain liabilities as required by law, NYAC Fitness is not responsible for individual injuries, medical expenses, or health-related consequences experienced as a result of participation. You are encouraged to maintain your own health insurance coverage.

Minors

Participants under 18 years of age must have a parent or legal guardian complete a waiver and provide written consent before participating in any NYAC Fitness program. The guardian accepts full responsibility for the minor’s safety and conduct.

Photo & Video Consent

By participating in NYAC Fitness activities, you agree to be photographed or recorded. These materials may be used in promotional or educational content without notice or compensation. You release NYAC Fitness from any claims related to the use of your image or likeness.

Refund and Cancellation Policy

All purchases of class passes, event entries, or merchandise are final and non-refundable unless otherwise stated. If NYAC Fitness cancels an event due to weather or unforeseen circumstances, a credit or reschedule option may be offered.

Website Use

By using the NYAC Fitness website, you agree not to misuse its content or functionality. You must not attempt to access restricted areas or compromise site integrity.

Modifications

NYAC Fitness may update this Privacy Policy or these Terms and Conditions at any time. Continued participation or website use after changes have been published constitutes acceptance of the updated terms. Last Updated: 5/1/2025